Job Description: Director of Finance and Administration

Company: Alliance for Girls
Location: Oakland, California (Alameda County)
Job Category: Operations
Job Type: Full-Time
Salary: $90,000-100,000 - Salary

Back to Search Apply Now

Director of Finance and Administration

Advancing More Equitable Communities Where All Girls* Thrive

About Alliance for Girls

Join an organization that is relentless in its mission to improve the lives of girls* on the margins through collective action. As the nation’s largest association of girls’ organizations and school partners, our 120 organizations and 250 schools serve 300,000 girls and gender expansive youth annually, 83% of whom are girls of color. Alliance for Girls (AFG) knits together a powerful girls’ service and leadership sector where girls’ needs are met and their power is amplified.

“Listen first, act together.” At AFG we listen to our members, service providers, and educators. We amplify the voices of girls and gender-expansive youth to guide our strategic direction. We believe that those closest to the struggle are closest to the solution. We strive to model a culture of self and communal care, grounded in values of equity and justice, through both internal operations and external impact. We are constantly imagining, thinking and planning processes and approaches that enable excellence in our work and enhance collaboration among our team and partners.

Position Overview

The DFA plays a vital role in partnering with senior leadership and staff in strategic decision-making and operations as AFG continues to enhance its quality programming and builds capacity. This is a tremendous opportunity for a financial and operational leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization that is experiencing increasing demand for its services. AFG’s 2022 annual operating budget is $1.58 million.

Our ideal candidate has strong interpersonal skills, operational and financial oversight experience, an eye for effective ways to improve teamwork and processes, and a powerful commitment to anti-racism, gender equity, and Alliance for Girls’ mission. The DFA is a full-time exempt position reporting to the Founding Executive Director (ED).

Key Responsibilities

Strategic Leadership:

• Collaborate with Senior Leadership, staff, and the Board in the creation and implementation of AFG’s multi-year strategic plan.
• Partner with ED, Deputy Director, and staff to create and implement AFG’s annual operating plan.
• Oversee and lead AFG’s annual budgeting and planning process in coordination with the ED and Deputy Director. Monitor progress and keep Senior Leadership abreast of the organization’s financial status.
• Foster intra- and inter-departmental linkages, communication, and synergies within AFG.
• Promote a supportive, resilient, and creative learning culture with a shared commitment to mission impact.

Financial Oversight and Management:

• Oversee AFG’s finance and administrative systems, ensuring policies and procedures are effective, compliant, with smooth daily operations.
• Oversee accounting to ensure timely and accurate monthly financial reporting to ED, and quarterly reporting to the Finance Committee and AFG’s Board of Directors. Effectively communicate important financial matters to Senior Leadership and the Board of Directors.
• Attend and lead quarterly meetings with the Board Finance Committee.
• Supervise AFG’s part-time Bookkeeper/HR Administrator, and coordinate with AFG’s external CPA firm to ensure accurate monthly financial reporting.
• Support and collaborate with the Deputy Director to ensure seamless interface between Finance and Program in terms of grant tracking, reporting and other program operations processes. Ensure spending rates are meeting obligations on fully restricted grant awards.
• Collaborate with Deputy Director and Program team in providing required financial reporting to donors.
• Collaborate with proposal teams on proposal budgets, and other proposal elements as appropriate.  
• Coordinate with Bookkeeper/HR Administrator to manage organizational cash flow and forecasting.
• Ensure contract compliance and management.
• Update any necessary business policies and accounting practices; strengthen finance systems and procedures as needed.
• Serve as staff lead for any AFG audits. Coordinate with bookkeeper and external CPA firm to provide required financial and organizational data to external auditor; liaise with Board Audit and Finance Committee as appropriate.

Human Resources and Administration:

• Oversee AFG’s human resource function in coordination with the AFG’s part time Bookkeeper/HR Administrator.
• In coordination with Deputy Director and Bookkeeper HR/Administrator, ensure equitable professional development, compensation and benefits, and performance evaluations.
• Ensure recruiting processes are equitable; and that onboarding and trainings educate employees regarding staff tools, policies and procedures.
• Oversee administrative functions to ensure efficient and consistent operations as the organization scales.
• Introduce and ensure implementation of effective system and platform improvements to enable more efficient processes and services as/when needed.
• Work closely and transparently with all external partners including third-party vendors and consultants.

Skills and Qualifications

• B.A. degree required, advanced degree and/or CPA preferred
• 7-10 years of professional experience; ideally 6+ years of finance and operations management experience.
• Thorough knowledge of Finance, GAAP, and accounting standards, practices and software.
• Demonstrated track record of final responsibility for non- profit accounting and financial reporting in an organization, division or significant program area.
• Knowledge of and experience with human resource/admin functions.
• Ability to communicate financial concepts to, and effectively collaborate with colleagues that do not have financial backgrounds.
• Proven work experience with non- profit accounting, and grants/contracts management
• Team player with strong interpersonal and communications skills
• Proven ability to identify and address gaps or inefficiencies in systems, and processes   
• Demonstrated resourcefulness and good judgment
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• A passion for and dedication to the AFG mission

Reporting to the Founding Executive Director, the DFA supervises the part-time Bookkeeper/ HR Administrator and coordinates closely with AFG’s external CPA firm. In addition, the DFA has support from the Executive Assistant on a range of administrative and financial tasks. AFG is an equal opportunity employer. We offer a competitive benefits package and salary commensurate with experience. AFG headquarters is in Oakland. Currently we do the majority of our work remotely due to COVID-19. Over time we plan to move to a hybrid work schedule with time remote and in-person.

Salary Range and Benefits

The salary range for this position is $90,000- $100,000. Some of AFG’s benefits include:

• 100% health, dental, and vision coverage
• $50.00/month health and wellness reimbursement (e.g. yoga, gym membership)
• Paid vacation and sick days; 11 paid holidays
• PTO the week between Christmas and New Year’s Day
• Monthly technology allowance